For car rental companies
Rental agreement and driver onboarding for car rental companies
Send the driver one link before they arrive at the counter. They upload their driving licence and ID, confirm the deposit terms, acknowledge the damage waiver, and sign the rental agreement on their phone. You get verified data and a signed, sealed pack ready before the car leaves the lot, whether they sign at the counter or fully remotely.
- Drivers complete intake before pick-up
- Licence, ID and damage waiver in one flow
- Rental agreement signed and sealed, at the counter or remotely
What does the client actually do?
The driver opens the link by text or email before their booking, or on a tablet at the counter. A guided form asks for their driving licence and ID, the deposit and damage waiver terms, and the GDPR consent, one screen at a time. They sign the rental agreement at the end. The whole intake takes a few minutes, and the car can be handed over as soon as it is done, without a paper folder to fill in by hand.
What do you get back?
Structured driver and booking data, and the rental agreement filled from the same answers, signed and sealed with an evidence page covering consent, device and time. Delivery is by webhook, REST or email into your fleet or booking system. Every rental is reviewable in one place, including the licence and ID captured and the damage waiver the driver acknowledged, without a filing cabinet of signed paper agreements.
Which documents does this replace?
The paperwork handed over at the counter for every rental, a licence check, an ID copy, a waiver to initial and an agreement to sign, moves into one flow the driver completes from their phone. It fills every document from the same set of answers, once, so the same booking details do not get typed twice, at check-in and again at drop-off.
- Rental agreement
- Driving licence and ID capture
- Damage waiver acknowledgement
- Deposit terms
- GDPR consent
Do I need the compliance steps for a car rental company?
No. Car rental is not an AML-obliged sector, so there is no sanctions or PEP screening step here. What actually matters for a rental company is confirming the driver holds a valid licence and matching ID, and getting the damage waiver and deposit terms acknowledged before the car leaves. Braigest handles that as a capture and signature step, without adding compliance machinery a rental business does not need.
How does the PDF I already use become the form?
Upload the rental agreement or waiver you already hand drivers, in whatever language it is written. Braigest detects every field and turns it into a guided form the driver fills on their phone, before pick-up or at the counter on a tablet. The clauses and deposit terms your agreement already carries stay the same; only the way the driver fills and signs it changes.
Which plan fits a rental company of my size?
A single-location rental operator runs intake and signing on Solo, at €29 a month. A company with a few locations and higher rental volume fits Practice, at €149 a month, which adds the AI builder for new intake flows. A multi-branch or franchise rental company fits Firm, at €499 a month. Intake, signing and delivery work the same way across tiers.
Frequently asked questions
Can drivers complete this before they reach the counter?
Yes. The link works on a phone, and drivers typically upload their licence, ID and sign the agreement before arriving, so the car can be handed over as soon as they get there.
Is the signed rental agreement legally valid?
It carries an advanced electronic signature with a PAdES seal and an evidence page. That is valid for private-law documents such as a rental agreement under eIDAS. It does not reach the top eIDAS signature tier, which needs a certified signing device.
Can the driver sign at the counter instead of remotely?
Yes. The same flow runs on a tablet at the counter or on the driver's own phone beforehand. Either way, the agreement is filled from the same answers and sealed the same way.
Do car rental companies need identity verification or AML checks?
No AML screening applies; car rental is not an AML-obliged sector. A licence and ID capture step is included to confirm the driver's details before the car is handed over.
Can I use the rental agreement and waiver we already have?
Yes. Upload the PDF you use today and Braigest detects its fields automatically, so the same agreement becomes a form the driver fills on their phone before they ever reach pick-up.
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See a driver onboarding flow built live
Bring the rental agreement or waiver you use today. In 30 minutes we turn it into the flow drivers complete before pick-up.